= Email = . <> ---- . <> ---- <> ---- = Configuring an Account = == Thunderbird == 1. Go to `File > New > Mail Account...` {{attachment:MailWizard.png}} 1.#2 Enter your name, mail address and password. * Press `Continue` {{attachment:MailWizard2.png}} 1.#4 If you would like to use our mail account from '''outside''' the university, you have to change the SMTP port. 1. Press `Edit` * Set the value next to SMTP to '''2525''' * Press `Re-test Configuration` * Press `Create Account` == Apple Mail == Configuration for IMAP-Konto 1. Go to `Menu > Mail > Preferences > Accounts` * Click '+' to create a new email account * Choose account type (IMAP) * Enter the needed data ([[http://www.math.uzh.ch/index.php?id=system|Reference Card]]) * Save and exit Now all the folders from your mail account should appear. To change the behaviour of the defaul folders of Apple Mail, do the following: 1. Select the folder you want to edit (f.e. `Sent`) * Go to `Menu > Mailbox > Use This Mailbox For` * Choose the desired function == Other Mail Clients == All informations needed to configure an email account can be found [[http://www.math.uzh.ch/index.php?id=system|here]]. = Forwarding email = 1. Log on the webmail interface [[http://mail.math.uzh.ch|mail.math.uzh.ch]] * `Preferences > Mail > Receiving Messages > When a message arrives: Forward a copy to ...` {{attachment:ZimbraForward.png}} 1.#3 Press `Save` = Vacation / Out of office - email = 1. Log on the webmail interface [[http://mail.math.uzh.ch|mail.math.uzh.ch]] * Go to `Preferences > Mail > Receiving Messages > When a message arrives: Send auto-reply message: ...` {{attachment:ZimbraAway.png}} 1.#3 Press `Save` Please be aware: Notifications will only be send once a week per person. This means, if you send yourself a testmail on Monday, you'll receive the automatic reply. If you send yourself a second testmail 5 days later, you won't! = Show Zimbra Calendar in Thunderbird = [[http://wiki.zimbra.com/index.php?title=Accessing_Zimbra_Collaboration_Suite_with_Thunderbird#Viewing_your_Zimbra_Calendar_using_Lightning|Zimbra Calendar]] = Private Calendar: email reminder = The standard institutes calendar (=Zimbra) generates reminders, in the current Zimbra version, only via pop up Windows, if you logged into the webmail interface. Often you need a more independet way to receive a reminder. Until Zimbra is more flexible, please use the following workaround to generate personal reminder emails to a specific date and time: 1. Create a date * Insert {{{!Remind}}} somewhere in the title or the body * Save and close the date You will receive an email if the date happens. Optional Arguments:: :: Time before {{{!Remind:xxdyyhzzm}}} (f.e. 1d12h35m) :: Other email addresses {{{!Remind:name@domain.com}}} :: Can be combined {{{!Remind:1h20m:name@domain.com}}} == General Events: email reminder == 1. research seminars * colloquia * conferences * Dissertationsvorträge * general events. The mailing lists are divided into two parts: * automatically assigned e-mail addresses * personal e-mail subscription Persons who are automatically assigned to a mailing list (only members of our institute):: :: research seminars: all organizers, all assistants of the organizers :: colloquia: whole institute :: conferences: whole institute :: Dissertationsvorträge: whole institute :: general events: whole institute Every institute member is free to enable/disable these 5 categories seperately. Every e-mail contains a personalized URL to subscribe / unsubscribe. == Personal e-mail subscription: == On every page of the given events, there is a link 'e-mail reminder subscription' which points to an e-mail address form (if the service is not disabled for the given event). After subscribing, an e-mail will be returned to the subscriber's e-mail. The e-mail provides a personalized link, which the subscriber must open in a webbrowser to activate the subscription. Subscription period: The e-mail subscription to a research seminar or a colloquium is semester independent. The e-mail subscription is active as long as the seminar exists. All other events occur only one time. Sending reminder e-mails: The Organizers of any event are free to choose between 0-7 days or to disable the reminder feature completely. This could be specified for all events of the current semester or on a per event basis. The default setting is 0 days, which means that the e-mails are sent very early in the morning on the day of the event. The content of the reminder email is either generic or specific on a per event basis. = Mail Merge: generate serial mails to multiple recipients = website: https://addons.mozilla.org/af/thunderbird/addon/mail-merge/ definitions: * 'Personal Mail': means a customized eMail where variables, such as names, grades, roomnumbers, can be automatically replaced/inserted into the email. * 'Mass Mail': is an eMail with the same content to be sent to many persons. === create the recipients list === * create a CSV (comma seperated values) list with all necessary recipients: * Local Info / Konferenz , choose: CSV Export * Firefox: File / save page as / save as: 'all files' * in Thunderbird: File / New / Message (a new empty message-window should appear now) {{attachment:MailMerge-exportCSV.jpg}}