Private Calendar: email reminder

The standard institute calendar (=Zimbra) generates reminders, in the current Zimbra version, only via pop up Windows, if you logged into the webmail interface. Often you need a more independent way to receive a reminder.

Until Zimbra is more flexible, please use the following workaround to generate personal reminder emails to a specific date and time:

  1. Create a date
  2. Insert !Remind somewhere in the title or the body

  3. Save and close the date

You will receive an email once the date arrives.

Optional Arguments

Time before !Remind:xxdyyhzzm (f.e. 1d12h35m)

Other email addresses !Remind:name@domain.com

Can be combined !Remind:1h20m:name@domain.com

General Events: email reminder

  1. research seminars
  2. colloquia
  3. conferences
  4. Dissertationsvorträge
  5. general events.

The mailing lists are divided into two parts:

Every institute member is free to enable/disable these 5 categories seperately. Every e-mail contains a personalized URL to subscribe / unsubscribe.

Personal e-mail subscription:

On every page of the given events, there is a link 'e-mail reminder subscription' which points to an e-mail address form (if the service is not disabled for the given event). After subscribing, an e-mail will be returned to the subscriber's e-mail. The e-mail provides a personalized link, which the subscriber must open in a webbrowser to activate the subscription.

Subscription period:

The e-mail subscription to a research seminar or a colloquium is semester independent. The e-mail subscription is active as long as the seminar exists. All other events occur only one time.

Sending reminder e-mails:

The Organizers of any event are free to choose between 0-7 days or to disable the reminder feature completely. This could be specified for all events of the current semester or on a per event basis. The default setting is 0 days, which means that the e-mails are sent very early in the morning on the day of the event.

The content of the reminder email is either generic or specific on a per event basis.