The standard institute calendar (=Zimbra) generates reminders, in the current Zimbra version, only via pop up Windows, if you logged into the webmail interface. Often you need a more independent way to receive a reminder.
Until Zimbra is more flexible, please use the following workaround to generate personal reminder emails to a specific date and time:
- Create a date
Insert !Remind somewhere in the title or the body
- Save and close the date
You will receive an email once the date arrives.
- Optional Arguments
Time before !Remind:xxdyyhzzm (f.e. 1d12h35m)
Other email addresses !Remind:email@example.com
Can be combined !Remind:1h20m:firstname.lastname@example.org
General Events: email reminder
- research seminars
- general events.
The mailing lists are divided into two parts:
- automatically assigned e-mail addresses
- personal e-mail subscription
- Persons who are automatically assigned to a mailing list (only members of our institute)
- research seminars: all organizers, all assistants of the organizers
- colloquia: whole institute
- conferences: whole institute
- Dissertationsvorträge: whole institute
- general events: whole institute
Every institute member is free to enable/disable these 5 categories seperately. Every e-mail contains a personalized URL to subscribe / unsubscribe.
Personal e-mail subscription:
On every page of the given events, there is a link 'e-mail reminder subscription' which points to an e-mail address form (if the service is not disabled for the given event). After subscribing, an e-mail will be returned to the subscriber's e-mail. The e-mail provides a personalized link, which the subscriber must open in a webbrowser to activate the subscription.
The e-mail subscription to a research seminar or a colloquium is semester independent. The e-mail subscription is active as long as the seminar exists. All other events occur only one time.
Sending reminder e-mails:
The Organizers of any event are free to choose between 0-7 days or to disable the reminder feature completely. This could be specified for all events of the current semester or on a per event basis. The default setting is 0 days, which means that the e-mails are sent very early in the morning on the day of the event.
The content of the reminder email is either generic or specific on a per event basis.