= Email = . <> ---- . <> ---- <> ---- = Configuring an Account = == Thunderbird == 1. Go to `File > New > Mail Account...` {{attachment:MailWizard.png}} 1.#2 Enter your name, mail address and password. * Press `Continue` {{attachment:MailWizard2.png}} 1.#4 If you would like to use our mail account from '''outside''' the university, you have to change the SMTP port. 1. Press `Edit` * Set the value next to SMTP to '''2525''' * Press `Re-test Configuration` * Press `Create Account` == Apple Mail == Configuration for IMAP-Konto 1. Go to `Menu > Mail > Preferences > Accounts` * Click '+' to create a new email account * Choose account type (IMAP) * Enter the needed data ([[http://www.math.uzh.ch/li/?system|Reference Card]]) * Save and exit Now all the folders from your mail account should appear. To change the behaviour of the defaul folders of Apple Mail, do the following: 1. Select the folder you want to edit (f.e. `Sent`) * Go to `Menu > Mailbox > Use This Mailbox For` * Choose the desired function === Different 'Sent' folder: merge them! === * Especially under MacOS X and iOS, it happens that the individual devices and email applications uses different 'Sent'-folder names like 'Sent', 'Sent Messages', 'sent-mail', 'sent_messages', ... * Best is to configure all devices/email-applications to use 'Sent' as the sent folder. The majority of all email applications use this name as the sent folder. * If there are already multiple named 'sent...' folders: * Configure '''all''' of your email applications (=every device by it's own!) to use 'Sent' as the sent folder. * Move (best via https://mail.math.uzh.ch) all mails from the different 'sent...' folders to 'Sent'. * Delete all '''empty''' 'sent...' folders. This last step is important for future configuration of email applications/devices: during the setup of a new email applicaton/account, the app looks for existing 'sent' named folders. If there is only one, it will choose the right one as 'Sent' folder by default. == Other Mail Clients == All informations needed to configure an email account can be found [[http://www.math.uzh.ch/index.php?id=system|here]]. = Forwarding email = 1. Log on the webmail interface [[http://mail.math.uzh.ch|mail.math.uzh.ch]] * `Preferences > Mail > Receiving Messages > When a message arrives: Forward a copy to ...` {{attachment:ZimbraForward.png}} 1.#3 Press `Save` = Show Zimbra Calendar in Thunderbird = [[http://wiki.zimbra.com/index.php?title=Accessing_Zimbra_Collaboration_Suite_with_Thunderbird#Viewing_your_Zimbra_Calendar_using_Lightning|Zimbra Calendar]] = Private Calendar: email reminder = The standard institutes calendar (=Zimbra) generates reminders, in the current Zimbra version, only via pop up Windows, if you logged into the webmail interface. Often you need a more independet way to receive a reminder. Until Zimbra is more flexible, please use the following workaround to generate personal reminder emails to a specific date and time: 1. Create a date * Insert {{{!Remind}}} somewhere in the title or the body * Save and close the date You will receive an email if the date happens. Optional Arguments:: :: Time before {{{!Remind:xxdyyhzzm}}} (f.e. 1d12h35m) :: Other email addresses {{{!Remind:name@domain.com}}} :: Can be combined {{{!Remind:1h20m:name@domain.com}}} == General Events: email reminder == 1. research seminars * colloquia * conferences * Dissertationsvorträge * general events. The mailing lists are divided into two parts: * automatically assigned e-mail addresses * personal e-mail subscription Persons who are automatically assigned to a mailing list (only members of our institute):: :: research seminars: all organizers, all assistants of the organizers :: colloquia: whole institute :: conferences: whole institute :: Dissertationsvorträge: whole institute :: general events: whole institute Every institute member is free to enable/disable these 5 categories seperately. Every e-mail contains a personalized URL to subscribe / unsubscribe. == Personal e-mail subscription: == On every page of the given events, there is a link 'e-mail reminder subscription' which points to an e-mail address form (if the service is not disabled for the given event). After subscribing, an e-mail will be returned to the subscriber's e-mail. The e-mail provides a personalized link, which the subscriber must open in a webbrowser to activate the subscription. Subscription period: The e-mail subscription to a research seminar or a colloquium is semester independent. The e-mail subscription is active as long as the seminar exists. All other events occur only one time. Sending reminder e-mails: The Organizers of any event are free to choose between 0-7 days or to disable the reminder feature completely. This could be specified for all events of the current semester or on a per event basis. The default setting is 0 days, which means that the e-mails are sent very early in the morning on the day of the event. The content of the reminder email is either generic or specific on a per event basis. = Mail Merge: generate serial mails to multiple recipients = [[email/mailMerge]] = Mail: [IT@MATH] Lotus Mail Authentication Error = * will be sended by I-MATH to you, if our mailserver can't access your mails at the ID for you. * Typically this indicates: a. There is a general problem at the ID mail server, or a. You've changed your Lotus Passwort via ITIM, but our Mailserver don't know the new password (please contact I-MATH Support). * The I-MATH IT Support also gets this warning email and checks the recent situation and will contact you in case something can be improved.