# vacation ooo out of office

**Important**: To have OoO up and running, I-MATH Zimbra users have to setup OoO **three** times!

- on Zimbra as described below
- on Outlook as described below
- on Outlook even for 'Send replies outside of your organization'

### Zimbra

1. Log onto the webmail interface [mail.math.uzh.ch](http://mail.math.uzh.ch)
2. Go to `Preferences > Mail > (scroll the big right window down) Receiving Messages > When a message arrives: Send auto-reply message: ...`

[![ZimbraAway.png](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/7S6zimbraaway.png)](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/7S6zimbraaway.png)

1. Press `Save`

Please be aware: Notifications will only be sent once a week per person. This means, if you send a testmail to yourself on Monday, you will receive the automatic reply. If you send a second testmail to yourself 5 days later, you will not!

### outlook.com

- [https://support.microsoft.com/en-us/office/set-up-auto-reply-out-of-office-cc0e480f-973e-4412-a27b-8a52108d6d51](https://support.microsoft.com/en-us/office/set-up-auto-reply-out-of-office-cc0e480f-973e-4412-a27b-8a52108d6d51)
- Take care that you put your OoO message **two** times in the 'automatic reply'-Settings: 
    - Send automatic replies inside your organization
    - Send replies outside of your organization

[![ooo.png](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/ooo.png)](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/ooo.png)