# Overview ## CheatSheet
ProtocolServerPortUsernamePasswordEncryption
IMAPmail.math.uzh.ch993 SSL
SMTPmail.math.uzh.ch587 or 2525, for Microsoft Outlook use 465 STARTTLS, Password
Address book UZHldap.connect.uzh.ch636UZH Full Name, z.B. cn=hans muster,ou=at,o=uzhCollaboration-PasswortSSL
- Note: Standard SMTP Ports are 25 or 587 ([Wikipedia](https://en.wikipedia.org/wiki/Simple_Mail_Transfer_Protocol#Ports)) - Many organizations / universities block outgoing traffic to port 25 by their firewall. This means you can't send mails from your notebook / mobile phone by using such a network (LAN or WLAN). - To avoid this problem: configure port 587 or 2525. - If you are unsure whether your username and password match, please try to log in on the Webmail [https://mail.math.uzh.ch.](https://mail.math.uzh.ch.) ## Configuring an Account ### Thunderbird #### IMAP: I-MATH / general 1. Go to `File > New > Email Account...` [![tb-acc.02.png](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/tb-acc-02.png)](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/tb-acc-02.png) 1.#2 Enter your name, mail address and password. - Press `Done` ... wait ... `Done` ... `Finish` ### Apple Mail Configuration for IMAP-Konto 1. Go to `Menu > Mail > Preferences > Accounts` - Click '+' to create a new email account - Choose account type (IMAP) - Enter the needed data ([Reference Card](http://www.math.uzh.ch/li/?system)) - Save and exit Now all the folders from your mail account should appear. To change the behaviour of the default folders of Apple Mail, do the following: 1. Select the folder you want to edit (f.e. `Sent`) - Go to `Menu > Mailbox > Use This Mailbox For` - Choose the desired function #### Different 'Sent' folder: merge them! - First verify that the IMAP protocol is configured. The wrong alternative is POP, which does not support shared mail folders. - Especially under MacOS X and iOS, it happens that the individual devices and email applications use different 'Sent'-folder names like 'Sent', 'Sent Messages', 'sent-mail', 'sent\_messages', ... - Best is to configure all devices/email-applications to use 'Sent' as the sent folder. The majority of all email applications use this name as the sent folder. - If there are already multiple folders named 'sent...': - Configure **all** of your email applications (=every device by it's own!) to use 'Sent' as the sent folder. - Move (best via [https://mail.math.uzh.ch](https://mail.math.uzh.ch)) all mails from the different 'sent...' folders to 'Sent'. - Delete all **empty** 'sent...' folders. This last step is important for future configuration of email applications/devices: during the setup of a new email applicaton/account, the app looks for existing 'sent' named folders. If there is only one, it will choose the right one as 'Sent' folder by default. ## Forwarding email 1. Log onto the webmail interface [mail.math.uzh.ch](http://mail.math.uzh.ch) - `Preferences > Mail > Receiving Messages > When a message arrives: Forward a copy to ...` [![ZimbraForward.png](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/zimbraforward.png)](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/zimbraforward.png) 1.#3 Press `Save` ## Show Zimbra Calendar in Thunderbird [Zimbra Calendar](http://wiki.zimbra.com/index.php?title=Accessing_Zimbra_Collaboration_Suite_with_Thunderbird#Viewing_your_Zimbra_Calendar_using_Lightning) ## Show Google/Zimbra Calendar in Thunderbird [https://wiki.math.uzh.ch/public/calendar](https://wiki.math.uzh.ch/public/books/public-wiki/page/calendar) ## Private Calendar: email reminder The standard institute calendar (=Zimbra) generates reminders, in the current Zimbra version, only via pop up Windows, if you logged into the webmail interface. Often you need a more independent way to receive a reminder. Until Zimbra is more flexible, please use the following workaround to generate personal reminder emails to a specific date and time: 1. Create a date - Insert `!Remind` somewhere in the title or the body - Save and close the date You will receive an email once the date arrives. Optional Arguments:: :: Time before `!Remind:xxdyyhzzm` (f.e. 1d12h35m) :: Other email addresses `!Remind:name@domain.com` :: Can be combined `!Remind:1h20m:name@domain.com` ### General Events: email reminder 1. research seminars - colloquia - conferences - Dissertationsvorträge - general events. The mailing lists are divided into two parts: - automatically assigned e-mail addresses - personal e-mail subscription Persons who are automatically assigned to a mailing list (only members of our institute) research seminars: all organizers, all assistants of the organizers colloquia: whole institute conferences: whole institute Dissertationsvorträge: whole institute general events: whole institute Every institute member is free to enable/disable these 5 categories seperately. Every e-mail contains a personalized URL to subscribe / unsubscribe. ### Personal e-mail subscription: On every page of the given events, there is a link 'e-mail reminder subscription' which points to an e-mail address form (if the service is not disabled for the given event). After subscribing, an e-mail will be returned to the subscriber's e-mail. The e-mail provides a personalized link, which the subscriber must open in a webbrowser to activate the subscription. Subscription period: The e-mail subscription to a research seminar or a colloquium is semester independent. The e-mail subscription is active as long as the seminar exists. All other events occur only one time. Sending reminder e-mails: The Organizers of any event are free to choose between 0-7 days or to disable the reminder feature completely. This could be specified for all events of the current semester or on a per event basis. The default setting is 0 days, which means that the e-mails are sent very early in the morning on the day of the event. The content of the reminder email is either generic or specific on a per event basis. ## Mail Merge: generate serial mails to multiple recipients [email/mailMerge](https://wiki.math.uzh.ch/public/books/public-wiki/page/mailmerge) ## Mail: \[IT@MATH\] Lotus Mail Authentication Error - will be sent by I-MATH to you, if our mailserver can not access your mails at the ID for you. - Typically this indicates: a. There is a general problem at the ID mail server, or b. You've changed your Lotus Passwort via ITIM, but our Mailserver does not know the new password (please contact I-MATH Support). - The I-MATH IT Support also gets this warning email and checks the recent situation and will contact you in case something can be improved. ## Mobile Web Interface ### Sending attachments - (ZCS 8.6.0/13.6.2015) It is not possible to compose emails and adding attachments to it, in the Zimbra Mobile Webclient interface. - Workaround 1: use your email program on your mobile device. - Workaround 2: before you log in to the webclient, switch to 'Standard (HTML)' or 'Advanced (Ajax)', but not 'Mobile'. ## Address Book / auto complete: outdated / wrong / unwanted adresses - Most email programs collects adresses to help user to just partially type an address, called 'auto complete'. - Sometimes it's necessary to clean up the list of collected addresses. E.g. a person writes from a private adress but you'll like to use only the official one. ### Zimbra [![contacts.png](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/contacts.png)](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/contacts.png) ### Thunderbird [![contacts-tb.png](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/contacts-tb.png)](https://wiki.math.uzh.ch/public/uploads/images/gallery/2026-06/contacts-tb.png)